A reminder that the FAQ on CKC Safe Sport Policy can be found here and that all Safe Sport resources can be found here.
Individuals
Training and screening are essential elements of ensuring our CKC community is safe and free of harassment and abuse for all participants.
The CKC Safe Sport policy contains recommended and required training and screening for different roles based on the risk level associated with the role and authority of community members. All members or individuals associated with CKC in positions of trust or authority will be required to submit screening documents and/or complete training.
Please see the section below for INDIVIDUALS.
CKC member organizations
It is strongly recommended that all CKC member organizations have a Safe Sport Policy. Some may have provincial or territorial legislation or requirements from provincial funding partners to follow their PTSO’s, some may choose to develop their own, and others chose to adopt the CKC Policies.
In order for your members to access the screening forms and process provided by CKC, you will have to ensure those individuals can register into your organization through the Ramp Database access that was provided to you. There is no longer one link for individuals to access the screening process, they have access if they are registered members in the CKC hierarchical Ramp Database system, of which each member organization should have been given their own account.
If your organization is choosing to adopt the CKC policies, please see the section below on CKC MEMBER ORGANIZATION ADOPTION.
Training and Screening
Training and screening are essential elements of ensuring our CKC community is safe and free of harassment and abuse for all participants.
The CKC Safe Sport policy contains recommended and required training and screening for different roles based on the risk level associated with the role and authority of community members. All Members or individuals associated with CKC in positions of trust or authority will be required to submit screening documents and/or complete training.
Individuals
The CKC policy’s Screening Requirements Matrix as part of the Screening Policy outlines Risk Levels (Level N/A, 1, 2, 3) and associated recommended and required training and screening steps as shown below in Figure 1.
Figure 1. Steps to complete for Individuals. Please see details below.
For those individuals considered Level 1 Risk, they can go directly to Step 3. Those who are considered Level 2 and 3 should complete Steps 1 and 2 prior to starting Step 3.
Athletes named to, or taking part in, CKC Teams, or Training camps must complete Step 1.
STEP 1: TRAINING (all Individuals) & Coach Certification
There are 2 options to complete the TRAINING portion for ALL INDIVIDUALS:
CAC Safe Sport Training can be found here. Respect in Sport Activity Leaders Training can be found here.
Level 1 Risk Level: Training is recommended.
Level 2 and 3 Risk Levels: The above training (either or both modules) is required.
ALL ATHLETES named to, or taking part in, CKC Teams, or Training camps must complete the CAC Safe Sport training.
COACHES – All Coaches are also required to be Making Ethical Decisions certified.
All athletes on CKC teams, staff, volunteers working on a project on behalf of CKC (running a competition), committee or board members who are covered by a CKC Terms of Reference, National Level Officials and Integrated Sport Science Team members working with CKC teams will be required to complete Safe Sport Training.
STEP 2: GATHER DOCUMENTS (to Upload)
You will need to have the following documents ready to upload prior to completing Step 3 and 4.
Figure 2. Documents required for screening.
* To note, a Criminal Record Check (CRC) can also be an E-PIC (Enhanced Police Information Check) done by a Third Party (example Sterling Backcheck) or, certain provinces or territories have their own mechanism for these background checks. Please see below the components required of a Criminal Record Check.
* Criminal Record Check components:
- Search of adult convictions in the RCMP database
- Local police information/judicial matters check. This is a check of things outside of the national repository.
** A Vulnerable Sector Check/Screening (VSC/VSS) includes a Criminal Record Check.
STEP 3: LOGIN TO YOUR Organization’s RAMP Database
Each organization has their own registration access for the Ramp Database. In order to access the final step below, to indicate which training you have taken from Step 1, upload your documents from Step 2 and fill out the forms in Step 4, you will need to ensure you can login to your organization’s site to access these forms. Please reach out to your organizations’ registrar if you are not sure of login details for your organization.
STEP 4: APPLICATION & Screening Disclosure
Figure 3. The Application form and the Screening Disclosure form have been combined into one online form that you can access by registering with your member organization through their Ramp Database. Instructions can be found here as to how to access the forms once registered.
To help Member organizations effectively screen their staff, coaches, board members and volunteers, CKC is offering the use of the secure, confidential process through an Independent Third-Party Screening Officer. Organizations can have their members submit the required screening documents and answer Screening questions based on their Level of Risk (including Police record checks, reference letters, confirmation of safe sport training etc.) using the Ramp Database through their own organizational access and registration. Submissions will be independently verified by a dedicated Third Party Screening Officer appointed by CKC, and individuals will receive confirmation that they have been screened and approved, or whether more documentation is required.
Please refer to this document for the instructions on the (a reminder that there is not one link to access these documents, you must be registered in your organization’s Ramp Database to access the forms).
Once an individual receives confirmation that they have been approved, they can inform their organization, who, if that individual completed the process through the organization’s Ramp Database access, will be able to confirm their Screening Level by pulling a report and checking off this field on the report. Please refer to this document for the instructions on pulling this report.
Each organization is responsible for ensuring members of their organization whose position is one of trust or authority are screened and trained depending on their risk level.
For further information on the Training & Screening processes, please consult the full CKC Policy Suite.
CKC Member Organization Adoption
To facilitate the adoption of CKC’s Safe Sport Policies, CKC has created a Safe Sport Member Declaration (EN/FR) which can be adopted by member organizations at the Board level and signed off on by the appropriate representative. Once completed, the declaration should be sent to CKC at development@canoekayak.ca .
CKC is also recommending that members develop a webpage dedicated to Safe Sport for information and links to the CKC Safe Sport hub page.
The steps for adoption are laid out in below:
